Recruitment – Administrator

This role requires a motivated, professional and well organised individual to join a small, but highly effective, team.

If you are a capable and confident administrator looking for a part-time role where your contribution really matters, this could be the opportunity you’ve been waiting for.

LFT is committed to funding powerful, life-changing initiatives led by our grant partners. The core focus of the Administrator is to provide high quality administrative support to the LFT team and help support our ambitious grant partners.

Key Responsibilities…

General Administrative Tasks including word processing, minute taking, maintaining grant partner records, effective filing and data storage, maintaining financial records on MS excel, diary management and meeting co-ordination.

Grant Partner Support including acting as a primary point of contact, responding to enquiries in a timely, helpful and professional manner, receipt of applications and preparation of files for assessment, assisting with due diligence, collation of monitoring & evaluation reports, building relationships and taking an interest in the work of grant partners.

Trustee Support including the provision of a secretarial and research function to Trustees.

Communications including updating the website (WordPress) and other social media platforms with grant partner profiles and upcoming funding opportunities, assisting with event planning and execution, undertaking grant partner satisfaction surveys and the presentation of visually attractive presentation of reports and data.

The description above is intended as a very brief overview of the role. For a more detailed description please download the Recruitment Pack here

Salary & Benefits

• £14,285-£15,428 pa (£25-27k Full-time Equivalent)
• Permanent position, subject to successful probation
• 5% employer pension contribution
• 31 days (FTE) holiday entitlement
• Learning & development opportunities
• Accessible office location with free parking
• Smart modern working environment
• Small dynamic team that works closely together

Key Qualities

• Enthusiastic and interested in the community & voluntary sector
• A proactive and professional attitude to work
• Ability to handle sensitive and confidential information and report with accuracy and attention to detail
• Ability to work independently and in conjunction with other colleagues, managing own time and workflow effectively
• Ability to develop and maintain excellent working relationships with a variety of stakeholders
• Motivated to learn and develop personally.

Essential Skills & Experience

• Minimum 3 years’ experience in an administrative role
• Min 5 GCSE’s (A-C) or equivalent with English and Maths included or QCF Level II (previously NVQ) in Business Administration or equivalent relevant qualification
• High level of literacy and numeracy skills
• IT literate with demonstrable experience of Microsoft Office to include word processing and excel spreadsheets, with the ability and desire to learn new systems
• Excellent oral and written communication skills
• Excellent customer service skills
• Sound planning & organisational skills

Desirable Skills & Experience

• An understanding of the needs of the community & voluntary sector in NI
• Experience of working in a grantmaking or other organisation in support of the community & voluntary sector
• Experience in using customer relationship management (CRM) systems
• Experience in using SAGE accounts packages
• Skilled in using graphic design tools such as Canva and Unsplash for social media content, presentations, reports etc
• Access to a form of transport to enable occasional travel within NI.

Application Process…

1. Interested candidates are asked to download the Job Application Form available here
2. Completed forms should be submitted via email to jobs@lftcharitabletrust.com by 3pm on Monday 1^st September 2025. CVs and/or other attachments will not be accepted.
3. It is anticipated that in-person interviews for the position will be held the week commencing 15^th September 2025.
4. All offers of employment are subject to receipt of satisfactory references. Referees will not be contacted prior to a job offer being made.

LFT Charitable Trust is an equal opportunities employer, which means that we are committed to providing equality of opportunity in employment to all persons. We welcome applications for this position from all suitably qualified persons and commit to make our selection based on qualifications and ability to do the role.

If your disability precludes you from completing the application form or any part of our recruitment and selection process, please email  lft@lftcharitabletrust.com or phone 028 9620 6151, for alternative arrangements and/or reasonable adjustments to be made.