Grants & Administration Officer
The role of Grants & Administration Officer is to provide high quality administrative support to the General Manager and facilitate an expansion of LFT Charitable Trust’s grantmaking function and activities to support grant partners.
This role requires a professional, well organised and confident individual to join a small, but highly effective, team.
|Job Title||Grants & Administration Officer|
|Location||Office based – 4 Annadale Avenue, Belfast BT7 3JH|
|Terms||Permanent role (subject to six-month probation period)|
|Salary||£14,288-£14,857 pa (equivalent to £25-26k FTE)|
|Hours||20 hours per week over 4 or 5 days|
|Benefits||Employer Pension Contribution (5%)|
Holiday Entitlement (31 days per annum incl. 11 bank/public holidays assuming a 5 day week)
Learning & Development opportunities
|Reporting||General Manager and Chair of the Board of Trustees|
General Administrative Tasks:
- Word processing
- Minute taking
- Maintaining & updating grant partner records
- Effective filing and data storage
- Maintain financial records on MS excel
- Diary management and co-ordination of visits to existing and prospective grant partners
- Visually attractive presentation of reports and data
Grant Partner Support:
- Act as a primary point of contact
- Responding to letters, emails and phone calls in a timely, helpful and professional manner
- Receipt of applications and preparation of files for assessment
- Assisting with the due diligence process of prospective grant partners
- Receipt & collation of monitoring & evaluation reports
- Collation and presentation of data from customer satisfaction surveys
- Build relationships with LFT grant partners, taking an interest in their work
- Developing an understanding of the needs of the local community & voluntary sector
- Provision of secretarial and research support to Trustees
- Assisting with the regular review of policies, procedures and paperwork
- Identification of prospective grant partners
- Preparation of reports to support Trustees in making grant-making decisions
- Updating the website (WordPress) and other social media platforms with grant partner profiles, upcoming funding opportunities etc
- Assistance with event planning
Any other duties as required commensurate with the role.
Person Specification – Essential Experience, Skills & Abilities
- Minimum 3 years’ experience in an administrative role
- Min 5 GCSE’s (A-C) or equivalent with English and Maths included or QCF Level II (previously NVQ) in Business Administration or equivalent relevant qualification
- High level of literacy and numeracy skills
- IT literate with demonstrable experience of Microsoft Office to include word processing and excel spreadsheets, with the ability and desire to learn new systems
- Excellent oral and written communication skills
- Excellent customer service skills
- Sound planning & organisational skills
- A proactive and professional attitude to work
- Ability to handle sensitive and confidential information and report with accuracy and attention to detail
- Ability to work independently, and in conjunction with other colleagues, within a small but effective team without constant supervision, managing own time and workflow effectively
- Ability to develop and maintain excellent working relationships with a variety of stakeholders
- Motivated to learn and develop personally.
Person Specification – Desirable Experience, Skills & Abilities
- An understanding of the needs of the community & voluntary sector in NI
- Experience of working in a grantmaking or other organisation in support of the community & voluntary sector
- Experience in the design, implementation and/or maintenance of a customer relationship management system
- Experience in using SAGE 50 cloud accounts
- Experience in using graphic design tools such as Canva and Unsplash for social media content, presentations, reports etc
- Access to a form of transport to enable occasional travel within NI.
LFT Charitable Trust is an equal opportunities employer, which means that we are committed to providing equality of opportunity in employment to all persons.
We welcome applications for this position from all suitably qualified persons and commit to make our selection based on qualifications and ability to do the role.
If your disability precludes you from completing the application form or any part of our recruitment and selection process, please email email@example.com or phone 028 9620 6151, for alternative arrangements and/or reasonable adjustments to be made.
Completed application forms should be sent by email to firstname.lastname@example.org. CV’s and/or other attachments will not be accepted.